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Dynamics Hr Management Xrm1 Business Solutions


Data Protection in HR for Dynamics

1. What are Candidates entitled to through GDPR

2. Data Protection with and without HR for Dynamics

3. Implementation of GDPR in HR for Dynamics

1. What are Candidates entitled to through GDPR

Since the inception of GDPR by the European Union, data protection requirements in HR have increased dramatically. Especially in recruiting, organizations personal data is collected. However, access to this data and usage of this data is strictly regulated by GDPR. The following aspects are amongst those that need to be taken into consideration:

Deletion of Data

If requested by the candidate, each and every information about this candidate needs to be deleted in the system.

Rectification of Data

If requested by the candidate, data collected about this candidate needs to be rectified in the system.

Restriction of Processing

Candidates have the right torestrict the processing of personal information about them in the system.

Access to Data

Candidates have the right toknow what data has been collected about them by the company in question.

Note:

All information on this site is solely meant to demonstrate the capabilities of HR for Dynamics and is not to be considered legal advice of any kind.

2. Data Protection with and without HR for Dynamics

Data Protection is a big topic in HR for Dynamics. Especially in Recruiting, a lot of data is generated, which may be stored throughout the organization if not organized in a structured and centralized way:


Without a centralized data repository:

  • will mails be sent back and forth throughout the organization
  • will documents be sent throughout the organization
  • will potentially confidential information be shared throughout the organization


Therefore, all data has to be deleted manually:

  • in every inbox of people involved,
  • in every outbox of people involved, as well as
  • on all local data storages of people involved.

With a centralized data repository:

  • will only Links be sent back and forth throughout the organization
  • will data be safe, due to a security model in the background
  • will personal information never be sent out, as you can just sent a reference link to the file


This automatically ensures, that:

  • Inboxes and outboxes do not have to be searched for personal data for deletion or anonymizing purpose
  • nobody gets access to applications, who is not supposed to have it (according to the security model)
  • all data can be managed, deleted and changed at one single repository

HR Management is in charge of all this and has full access to the data.

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3. Implementation of GDPR in HR for Dynamics

Storage

HR for Dynamics stores all data at one central repository. This facilitates GDPR compliant interaction with sensitive data, as well as deletion or anonymization if needed. This means you do not have to worry about where data is stored, but instead can manage how to deal with that data from one centralized repository.

Access

This centralized data repository also allows, to granularly control access for specific user groups. Hence, not only malicious, but also unintended routing of information is easier to be avoided. Furthermore, you save storage space, as you do not have to send any document from one person to another, but can simply share a link to the document.

Overview

Always stay informed about what is going on: Our centralized management of data allows you to keep track of access rights and to quickly grant and deny these rights whenever needed. Moreover, you can get all data about a specific applicant from the system, or trigger the anonymization process - all just at the touch of a button.

Interaction with Applicants

Our recruiting portal does not only allow for a transparent and easy communication with candidates, it also enables candidates to keep track of their application process and update personal information.

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Dynamics Hr Management Xrm1 Business Solutions

Source: https://www.dynamics-hr-management.com/en/e-learning/2122.htm